Meeting 3 Aug 2009 - 7:30pm
SCOTLAND ISLAND RURAL FIRE BRIGADE
MINUTES OF MEETING
MONDAY 3 AUGUST 2009
HELD AT SCOTLAND ISLAND FIRE BRIGADE, KEVIN AVE, SCOTLAND ISLAND
1. COMMENCE: 1940
2. PRESENT: Geoff Leeson (Chairperson), John Marshall, Kerry Borthwick, Jenny Winterton, Simon Lambe, Linda Prisk, Jonathon Swain
4. APOLOGIES: Tim Byrne, Carla Byrne, Graeme Richmond, Ian White, Scott Towers, Bob Bolton, Charlie O’Connor, Lyn Savage, Rob Leeson
4. PREVIOUS MINUTES:
Accepted [Moved: John Marshall; Seconded: Jenny Winterton
5. TREASURER’S REPORT:
The Treasurer tabled a report for the July (attached)
Accepted [Moved: Kerry Borthwickl; Seconded: Geoff Leeson
6. CORRESPONDENCE:
6.1 OUT: Award nominations sent to Terrey Hills FCO
6.2 IN: Rob Leeson: Issues re fire boat (refer General Business)
7. CAPTAIN’S REPORT:
Report tabled (attached)
Accepted [Moved: Linda Prisk; Seconded: John Marshall
8. TRAINING OFFICER’S REPORT
Held over in absence of Training Officer.
9. BUSINESS ARISING FROM MINUTES
9.1 OUTSTANDING ACTIONS FROM PREVIOUS MINUTES
9.1.1 RAMP AT CARGO WHARF:
GEOFF LEESON AND TIM BYRNE TO WRITE A LETTER TO LINDSAY DICE.
9.1.2 CITIZENSHIP CEREMONY
SIRFB SET A DATE, LIAISE WITH MAYOR OF PITTWATER COUNCIL AND SEEK PERMISSION FROM DEPT OF IMMIGRATION.
IAN WHITE TO FOLLOW UP
9.1.3 VERMIN CONTROL
ACTION: GEOFF LEESON TO SOURCE RAT TRAPS AND ALSO RIND DEPT OF AGRICULTURE TO DETERMINE LATEST, PREFERRED ACTIONS
GL advised that appropriate traps can be bought from Bunnings.
9.1.4 STAIRCASE TO MEZZANINE AND LOCKERS
ACTION: GEOFF LEESON TO FORWARD ADVICE OF DON DWYER’S INCIDENT ON LADDER OCCURRING ON 31 MAY TO REGIONAL OFFICE
Completed – no feedback from FCO as yet.
9.1.5 TRAINING
9.1.5.1 CHARLIE O’CONNOR FINISH CALENDAR AND LIAISE WITH JOHN MARSHALL TO UPLOAD TO WEBSITE
9.1.5.2 CHARLIE O’CONNOR LIAISE WITH JOHN MARSHALL TO UPLOAD UPCOMING EVENTS (SUCH AS MACKEREL EXERCISES) ON WEBSITE
9.1.5.3 CHARLIE O’CONNOR INCORPORATE “HOT” TRAINING INTO NEXT TRAINING SESSIONS
9.2 DOOR KNOCK FOLLOW UP
9.2.1 ACTION: CHARLIE O’CONNOR TO CONVENE A SINGLE MEETING WITH SIRA REPRESENTATIVES AND PRECINCT LEADERS. IF FURTHER MEETINGS ARE REQUIRED SIRA REPS AND.OR PRECINCT LEADERS SHOULD ATTEND THE REGULAR SIRFB MONTHLY MEETING
Meeting convened Wednesday 29 August. Very successful.
9.2.2 ACTIONS:
9.2.2.1 SIRFB FOLLOW UP ON HOUSES WHERE RESIDENTS WERE ABSENT ON INSPECTION DAY
9.2.2.2 TIM BYRNE SEND INFORMATION TO PEOPLE WHO REQUESTED COPIES OF THEIR REPORTS
9.2.2.3 TIM BYRNE DRAFT LETTER TO ALL BRIGADES WHO ATTENDED INSPECTION DAY
9.3 BOAT SECURITY AND SAFETY
ACTION: TIM BYRNE TO FOLLOW UP
9.4 SERVICE AWARDS
ACTION: KERRY BORTHWICK TO SEND TO DISTRICT OFFICE
Done.
9.5 KITCHEN CUPBOARDS
Cupboards installation in progress. John Travers to complete.
ACTION: TIM BYRNE TO COORDINATE MOVEMENT OF CUPBOARDS FROM SHED FOR AUGUST DINNER
9.5 DINNERS
ACTION:
10.4.1 LYN SAVAGE TO FIND A COOK/S
Done - Nathalie Muir to cook (French theme)
10.4.2 LYN SAVAGE TO INCLUDE IN THE ADVERTISING KIDS PRICES AND THE PRESENCE OF THE KIDS ROOM WITH DVD
Held over in absence of Social Secretary
9.7 FIREMAN’S BALL/ISLAND H’ARTS STUDIO WEEKEND
ACTIONS:
9.7..1 LYN SAVAGE TO TALK TO CLAIRE ATKINS AND TRACY SMITH IN RESPECT OF FITTING IN WITH ARTISTS’ PLANS
Done – All OK
9.7..2 JENNY WINTERTON TO FIRM UP ANDREW OH
Discussion was held about viability of Band on this weekend – decided against it.
Agreed: Band to be recommissioned on a more suitable date.
9.8 CONDOLENCES
ACTION: CHARLIE O’CONNOR TO ARRANGE
Flowers sent and JW reimbursed
9.9 ORDINARY VEHICLE REGISTRATION INSPECTIONS
ACTION: TIM BYRNE TO RMAIL CRAIG GEDDES AT DISTRICT AS A COURTESY
Inspections completed
10. GENERAL BUSINESS
10.1 R&M
Written correspondence from Rob Leeson
10.1.1 Need to purchase:
• 10 litre unleaded derry for portable
• Set of Allen keys (in case winch on boat jams again)
• Grapple anchor and cable.
ACTION: ROB LEESON PURCHASE REQUIRED ITEMS
10.1.2 Marine aerial mount was placed in SIRFB pigeon hold at FCO – has anyone seen it.
ACTION: CHECK WITH FCO ON NEXT VISIT
10.1.3 Pump wouldn’t start for 25 minutes on Saturday – has been reported to Keith.
ACTION: GEOFF LEESON CHECK WITH FCO RE PUMP MOTOR PROBLEMS
10.1.4 Winch on PC should be fixed on Thursday
10.1.5 Request to ensure boat is refuelled after use. If unable to refuel notify Boat Officer.
10.1.6 Problem with silver rope on front auto-deploy anchor
ACTION: GEOFF LEESON TO CHECK WITH ROB LEESON RE APPROPRIATENESS AND NEED FOR REPLACEMENT
10.2 BOAT OHS
Jonathon Swain identified an OHS hazard arising from the bold on the boat exhaust being too long
ACTION: GEOFF LEESON TO ADVISE FCO
10.3 SPARE KEY
Geoff Leeson advised that the spare shed key was not missing but had snapped off in the lock. Another spare key has been located and has been placed in the security key case.
It was noted that many members were unaware that they key fits both shed and kitchen doors.
ACTION: TIM BYRNE TO TEXT MEMBERS AND ADVISE THAT THE KEY OPEN BOTH SHED AND KITCHEN DOORS.
10.4 AN INCONVENIENT TRUTH FILM SHOWING
ACTION:
(1) KERRY BORTHWICK CHECK WITH TIM BYRNE WHETHER WE WILL BE SELLING ALCOHOL AND IF SO, ADVISE ROY BAKER
(2) KERRY BORTHWICK TALK WITH ROY RE SIRFB SELLING FILM FOOD, DRINKS AND CHIPS ETC.
10.5 THE COMMITMENTS
Following discussion it was decided not to approve use of the fireshed for this production. Reasons for the decision:
• impedes functionality of the brigade
• this is particularly critical as it will be fire season
• it is not appropriate for appliances to be outside too frequently
• SIRFB is trying engage with the community however and although use of the fireshed is fine for one off events it is not a suitable use for multiple or extended events
10.6 AUGUST DINNER
ACTION: KERRY BORTHWICK TO BE RESPONSIBLE FOR FLOATS AND MONEY COLLECTION AT AUGUST DINNER IN TREASURER’S ABSENCE
10.7 LOAN OF SAUCEPANS
Annette Ritchie asked to borrow the SIRFB large saucepans for Woody Point Commodore’s cocktail party.
Agreed.
10.8 OHS ACCESS TO TOP OF THE ISLAND
Concern was expressed regarding lack of a ring road at the top of the island and the risk of being trapped should a fire occur.
It was also noted that a large section of Thompson Street was no longer accessible to fire trucks for fire or medevac as the road had deteriorated. Thus a significant number of homes are now inaccessible.
ACTION: GEOFF LEESON TO WRITE TO FCO AND REQUEST THEM TO CONTACT PITTWATER COUNCIL AND REQUEST AN EXTENSION OF THE FIRE TRAIL TO JOIN THE SECTION BETWEEN THE GYE AND BOYCE HOMES TO DECREASE RISK TO SIRFB MEMBERS AND RESIDENTS AND ENABLE MEDEVACS WHEN NECESSARY.
CLOSE:
The meeting closed at 2040.